Virtual Offices Dubai – Using Smart Access

With Dubai having a strategic location to access potential clients, more investors are choosing the capital as a business destination. To maximize their profit margins and keep costs low, most SMEs sign up for virtual offices. As the name implies, a “virtual” office doesn’t have actual physical space. It is a service that provides entrepreneurs or freelancers with a prestigious business address, usually in a Dubai business center, for marketing purposes.

Virtual offices can be a great solution to the following situations:

• Entrepreneurs who are new to the market and do not have the budget for traditional office space in Dubai and administrative staff.
• Businesses that require presence in multiple cities and do not stay in any city for long.
• Companies that need a receptionist to take calls but do not have the bandwidth to hire an employee.
• Businesses that are expanding far and wide and want to set up in Dubai.
• Companies that need a stop-gap location for their sales team to meet, log calls, register leads, and send reports.
• Businesses that work remotely but need to provide a physical address and PO bo to gain credibility among clients.

A virtual office is designed to be cost-effective, flexible, and supportive. You can save on overhead costs since there is no need to purchase furniture and equipment and hire receptionist staff. A contract usually comes with services such as live receptionist support and mail forwarding. You can always add other functions as time goes on. Some memberships give businesses the option to hot-desk from multiple locations or branches, either locally or internationally.

How to Find the Right Virtual Office in Dubai

In choosing a virtual office, it’s essential to understand your company’s needs. Not all virtual office providers have what you need. For instance, a business that requires frequent in-person meetings and presentations should go for a plan with inclusive access to a meeting room. On the other hand, a company that needs to provide quality customer service needs a virtual office with a professional live receptionist. Consider the following factors:

Prime Location. Even for a virtual office, location is still vital. The address will appear on your website, invoices, and mails, so it needs to be in a prime location if you want to make an excellent first impression and boost your credibility. If you’re planning to hold meetings there, make sure the address is convenient for your staff and clients.

Service Features. Is the virtual office equipped with the latest technology and excellent infrastructure services? You’ll still need essential services like high-speed internet, desk, computer, phone line, printing, and fax, especially if you have a virtual assistant. Does the plan offer essential amenities suitable for your business? Make sure that the plan includes a call answering or forwarding service and mail forwarding. You’ll also need a lounge facility and parking area should you plan to hold meetings there.

Contract Type. Will you be signing up for a lease or paying for a membership fee? The former creates a landlord-tenant relationship between you and the provider. Meanwhile, a membership agreement usually applies to plug-and-play office spaces. Is the plan flexible enough to adapt to the needs of your business?

If you’re not sure what type of office space in Dubai is suitable for your business, Austria Business Center can help! We offer several office options that can be tailored to your business requirements. Give us a call now +971 4 454 9700 or email office@austriabc.com.